REECA CONSULTANTS PTY LTD – PRIVACY POLICY

reeca Consultants Pty Ltd (ABN 12 679 729 205) (we, us or our) is a specialist engineering consultancy providing Civil Engineering, Structural Engineering, Consulting Engineering, Electrical Engineering, Hydraulic Engineering and Mechanical Engineering services.  We are committed to protecting your privacy.

This policy explains how we collect, use and protect your personal information. It applies to all personal information we handle, whether we collect it through our website, in person, or through other means.

Quick overview

·         We collect information you provide to us and information we gather when we interact with you

·         We use this information to provide our services and improve your experience

·         We protect your information using secure systems and processes

·         You have rights regarding your personal information, including access and correction rights

Information we collect

Basic identifying and contact details

·         Name, address, email address and phone number

·         Professional details

Service related information

·         Payment and transaction details for services we provide (including bank account details and invoicing information)

·         Your preferences for our services and your marketing preferences

·         Feedback and survey responses

Digital information

·         IP address and general location information derived from your IP address

·         Search and browsing behaviour

·         Website usage patterns

·         Cookie preferences

Professional information (for job applicants and workers)

·         Employment history

·         Professional experience

·         Required authorisations and licences

·         Professional registrations

Sensitive Information

We handle sensitive information with extra care and protection, and we only collect this information with your consent or when legally permitted. This includes:

·         Criminal record checks (only for employees)

How we collect personal information

·         Directly from you when you: when you interact with us, contact us, fill out forms.

·         Automatically when you: visit our website, use our technologies, interact with our online services.

·         From third parties: service providers, business partners, public sources, government organisations and organisations or people authorised by you.

Consequences of not providing personal information

If you do not provide the information we require, we may be unable to:

•         Provide our services to you

•         Meet our contractual or legal obligations 

•         Respond to your enquiries or requests

Why we collect, hold, use and disclose personal information

We collect and use your personal information to run our business and provide our services as set out below.

Business operations

·         To manage our relationship with you as a customer or supplier

·         To process and deliver our services

·         To handle your inquiries, support requests, and communications

·         To maintain accurate records for billing and administration

·         To verify your identity when required or permitted by law

Communication and support

·         To respond to your questions and support requests

·         To communicate important updates about our services

·         To handle inquiries made through our website or platforms

·         To manage your participation in surveys, feedback sessions, or events

Service improvement

·         To conduct analytics and market research

·         To improve our business operations and services

·         To develop and enhance our applications and platforms

·         To understand how our services are used

Marketing and promotions

·         To send you promotional information about our services and events

·         To inform you about products or services that may interest you

·         To manage your marketing preferences

·         To run competitions, promotions, and special offers

·         To provide additional benefits to our customers

Employment purposes

·         To assess employment applications

·         To evaluate candidate qualifications

·         To manage professional certifications and licences

·         To maintain employment records

Legal and compliance

·         To comply with our legal obligations

·         To respond to court orders or legal processes

·         To maintain required business records

·         To fulfil regulatory requirements or reporting obligations

·         To protect our legal rights and interests or as authorised by law

Our disclosures of personal information to third parties

We may disclose personal information to:

Service providers

·         IT service providers

·         Data storage providers

·         Web hosting and server providers

·         Payment processors

·         Marketing and advertising providers

·         Analytics providers

When we work with service providers who handle personal information, we require them to protect your information through contractual agreements that meet privacy law requirements.

Professional advisers

·         Bankers

·         Auditors

·         Insurers and insurance brokers

·         Legal advisers

Business partners

·         Our existing or potential agents

·         Our business partners or contractors

Corporate transactions

If we merge with or are acquired by another company, or sell our business assets:

·         Your information may be disclosed to our advisers

·         Your information may be disclosed to the potential purchaser's advisers

·         Your information may be included in the transferred assets

Legal and regulatory bodies

·         Courts and tribunals

·         Regulatory authorities including as required for reporting obligations

·         Law enforcement officers

Other parties

·         Third parties you have authorised

·         Emergency services when necessary

·         Any other parties as required or permitted by law

Overseas disclosure

Storage and access

We store your personal information in Australia. However, your information may be accessed from or transferred to locations outside Australia in these circumstances:

·         When our service providers are located overseas

·         When we work with overseas business partners

·         When using cloud-based services or data storage solutions

Our approach to overseas disclosure

Before disclosing your personal information overseas, we take reasonable steps to ensure that the recipient treats your information in accordance with applicable law by only sending what is necessary, requiring recipients to protect your information through contractual agreements which require the recipient to comply with the privacy standards in applicable law or through other mechanisms that provide comparable safeguards and by monitoring how recipients handle your information.

Your privacy rights and choices

Providing information

You can choose whether to provide personal information to us; however, if you don't provide certain information, we may not be able to provide some services. Let us know if you don’t want to provide information, and we will let you know when information is required versus optional.

Access to your information

You can request access to the personal information we hold about you, and we will respond to your request within a reasonable time (usually within 30 business days). We may charge a reasonable administrative fee for providing access and if we cannot provide access, we will explain why and explore alternative ways to share relevant information.

Correction rights

You can ask us to correct any information that is inaccurate, out of date, incomplete, irrelevant or misleading, and we will take reasonable steps to correct your information promptly. If we cannot make the correction, we will explain why and discuss alternatives. You can ask us to add a statement to your information noting your requested correction.

Marketing communications

You can opt-out of receiving marketing communications at any time. Each marketing communication will include an unsubscribe option. You can change your marketing preferences by contacting us. We will process your request as soon as practicable.

How to contact us about your rights or to make a complaint, and what happens next

Step 1: Contact our privacy officer, Afshin Kazemi

·         Email: info@reeca.com.au

·         Phone: 0425 060 582 

·         Post: PO Box 14 NARRABEEN NSW 2101

What to include:

Your full name, contact details, clear details about your request or complaint, and any relevant dates or reference numbers.

Step 2: Our response

We will:

·         Verify your identity before processing your request

·         Investigate thoroughly (for complaints) or process your request (for rights)

·         Respond to you in writing within reasonable timeframes (usually within 30 business days)

·         Explain what actions we will take and keep you updated on progress

·         Not charge you for making a request (except for reasonable access fees if applicable)

·         Help you understand and exercise your rights

Step 3: If you're not satisfied (complaints only)

If you're not satisfied with our response to your complaint, you can:

·         Ask for a review by our senior management, or

·         Contact external bodies:

·         Australian residents: Office of the Australian Information Commissioner (Phone: 1300 363 992, Website: www.oaic.gov.au)

This is the same process whether you want to access your information, correct mistakes, change marketing preferences, or make a complaint about our privacy practices.

Protecting your information

We use multiple layers of security to protect your information.

Technical safeguards

·         Enterprise-grade encryption for data storage and transmission

·         Regular security testing and monitoring

·         Automated threat detection systems

Operational security

·         Staff training on security and privacy

·         Strict access controls based on job requirements

·         Regular security audits and incident response procedures testing

Physical security

·         Secure premises with controlled access

·         Secure disposal of physical documents

·         Equipment security protocols

Public information

Please note that any information you choose to share publicly on online platforms (such as comments or reviews) can be accessed and used by others. We cannot control or protect information that you make publicly available.

How long we keep your information

We keep your personal information only as long as we need it for the purposes we collected it, or as required by law. When we no longer need it, we securely destroy or de-identify it.

Cookies and Analytics

What We Use

We use cookies, tracking pixels, and similar technologies on our website and in our emails to improve your experience and our services.

Cookies

·         Small text files stored on your device

·         Help remember your preferences

·         Enable certain website functions

·         Make your interactions with our website more efficient

Tracking Pixels

·         Tiny, invisible images in web pages and emails

·         Help us understand how you interact with our content

·         Allow us to measure email engagement

·         Enable more relevant content delivery

How we use these technologies

Essential Functions

·         Remember your login status

·         Maintain your session security

·         Store your preferences

·         Enable core website features

Analytics and Performance

·         Understand how our website is used

·         Measure page views and traffic

·         Analyse user navigation patterns

·         Identify areas for improvement

Personalisation

·         Remember your preferences

·         Tailor content to your interests

·         Improve your browsing experience

·         Provide relevant recommendations

Your control

You can manage these technologies by:

·         Adjusting your browser settings to block or delete cookies

·         Using privacy-focused browser extensions

·         Configuring your email client to block images

·         Using our cookie preference settings

Note: Blocking all cookies may affect website functionality and your user experience.

Amendments

We may update this policy at any time by posting the revised version on our website. We recommend that you review our website regularly to stay current with any policy changes.